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الرئيسية » Logistics and Procurement Assistant

Logistics and Procurement Assistant

    • Position: Logistics Assistant
    • Location: Sana’a
    • Report to: Project Manager
    • Duration: 8  Months 
    • Reference: YEM-MAR-A3

    Job Purpose:

    • Logistics Assistant is responsible for tasks such as managing inventory, procuring goods and services, organizing transportation and shipment of materials, and ensuring that project equipment and facilities are maintained and repaired as needed. Additionally, the Logistics Assistant may assist with the development and implementation of logistics procedures and systems, which help to ensure that project materials and resources are used effectively and efficiently. The Logistics Assistant may work closely with other project staff, such as the Project Manager or the Operation Manager/assistant, to ensure effective communication and coordination around logistical matters. They may also engage with external stakeholders, such as vendors or contractors, to negotiate and manage contracts and agreements. The Logistics Assistant plays a critical role in ensuring that project materials and resources are available when and where they are needed, and that project activities can be carried out smoothly and effectively.

    Duties and Responsibilities:

    1. Receive materials and supplies, store them in assigned locations and distribute them according to the organization’s procedures.
    2. Maintain records of all incoming and outgoing materials.
    3. Supervise packing, loading and unloading of all materials.
    4. Informs suppliers on short supplies and ensures all over/wrongly consigned goods are returned to suppliers.
    5. Ensure availability of storage space and maintain orderliness and cleanliness of the warehouse at all times.
    6. Ensure safety and security of materials.
    7. Ensure that only authorized staff are allowed to enter the warehouse and receive supplies or materials.
    8. Maintains an up-to-date electronic record of all correspondence related to purchase orders, requisitions, Good Received Notes (GRN), and records.
    9. Prepare periodic stock reports and assist in carrying out periodic physical inventory checks.
    10. Conduct the Logistic Function to ensure timely and accurate processing and documentation of Procurement as described in the Field Procurement Manual. Support & Supervise future Procurement Officer/Assistant.
    11. Oversee use of the Electronic Operation System found in the Office in a Box.
    12. Conduct random Checks to ensure accuracy and quality.
    13. Facilitate tender openings, as necessary.
    14. Work together with finance to ensure compliance and timely processing of payment according to Schedule.
    15. Oversee procurement of goods, commodities and services against fully approved and financially reviewed purchase request.
    16. Daily coordination with operations and program staff on procurement activities;
    17. Ensure that the procurement department supports the programs efficiently and compliantly.
    18. Full understanding of organization’s logistic policies and formats.
    19. Ensure that organization’s logistic activities are legal and moral.

    Qualifications and Experience:

    1. Bachelor’s Degree in Business Administration or any relevant field is required.
    2. Minimum of 3 years’ relevant experience.
    3. Previous experience with a similar or related entity/organization 
    4. Very Good communication and reporting skills in written and spoken English.
    5. Excellent in using Microsoft including (word, excel, power point and emails).
    • Languages: 
    1. Fluency in English and Arabic

     

     

     

    • Qualified candidates meeting the above requirements are requested to send an application comprising a detailed CV . 
    • Clearly mention the position you have applied for and the reference in the subject while submitting your application, to jobs@mdfound.org  latest by 14th Sep, 2023.

    Application Remarks:

    • Please do not apply unless you meet minimum application requirements, otherwise you will not be considered. Only short-listed candidates will be contacted. Shortlisted candidates may be required to sit for a test.
    • This job is for only Yemen National qualified candidates, regardless of disability, gender identity, marital status, race, color or ethnic and national origins.
    • The organization does not charge a fee at any stage of the recruitment process (application, interview meeting, processing or any other fees).
    • All selected candidates will be expected to adhere to sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination standards and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.