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الرئيسية » HR and Admin Officer

HR and Admin Officer

Position: HR and Admin Officer

Location: Marib

Reports to: Support operations officer

Duration: 10 Months

Reference: YEM-MAR-A4

Job Purpose:

Under the supervision of Human Resources Manager, the Human Resources Officer will work on a variety of HR related activities. He/ She will act as a focal point for HR department in (Sana`a & Marib ) to provide support and guidance to all MDF employees on HR policies and procedures and will make sure all practices are in compliance with rules and regulations. The HR Officer will work with minimal supervision to achieve best practices in recruitment of talents and make sure new hires are well oriented. He/ She will work on the administration of payroll, leave tracking and advice employees on compensation and benefits as well as performance management enquiries.

Duties and Responsibilities:

  • Follow up with project managers and all departments to develop and submit Recruitments plans.
  • In charge of all IDPs recruitment process in the offices from A-Z including but limited to Job Adverts, longlist, interviews, references, offer and contract and onboarding.
  • Ensure all recruitment processes are in aligned with MDF recruitment policy and guidelines.
  • Update recruitment tracker on a weekly and monthly basis.
  • Report any recruitment challenges/issues to the HRM immediately.
  • Supervise the orientation induction program for all new joiners staff on MDF in addition to the induction of HR Policies and procedures within the first week of joining MDF.
  • In liaison with the HR team finalize all orientations for joining staff.

Payroll

  • Monthly processing of the payroll on time and ensure all supporting documents are submitted accurately and on time (HR payroll report, contracts extensions, amendments, terminations, resignations, deductions … etc).
  • Ensure all payroll documents are properly and accurately filed.
  • Issue with cooperation with the HR team the monthly payroll slips for all staff.
  • Issue with cooperation with the Assistants the daily or monthly payment for Third-party contacted staff.
  • Insure all documents of payroll are signed and archived.

Leave Tracking:

  • Focal Point for all staff leaves tracking and ensure the leave tracking data base are accurate (annual, sick, Mission,)
  • Follow up on staff outstanding leave balances and communicate to Head of Departments and HRM.
  • Follow up with Head of Departments to develop quarterly leave plans for their teams and ensure staff takes their leaves accordingly.
  • Report to the HRM any leave discrepancies and/or issues on staff leaves immediately.

Performance Reviews:

  • Follow up on staff quarterly, and annual performance reviews.
  • Set reviews tracker and follow up with managers to carry out the performance review for their supervisee.
  • Keep an updated tracker for staff performance review due date.
  • Report to the HRM any performance issues immediately.

Leavers’ processes:

  • In charge of all leavers exit process (resignations, terminations, end of contracts).
  • Final payment for all leavers and ensures supporting documents are properly submitted and filed.

Qualifications and Experience:

  • University degree in HR, business administration or related field.
  • Minimum two years’ experience in human resources management with NGO (humanitarian organization).
  • Excellent computer skills and proficiency in Excel is a must.
  • Fluency written and spoken in English and Arabic.
  • General knowledge of employment laws and best practices
  • The candidate must be able to follow guidelines and reinforce organizational policies with all staff members, including senior staff

Competences

  • High level of integrity and the ability to maintain the confidentiality of sensitive information.
  • Ability to multi-task and deal with sensitive issues with diplomacy and discretion.
  • Good understanding of human resource reporting and recordkeeping requirements.
  • Excellent organizational skills and interpersonal skills.
  • A positive attitude and an ability to work effectively as part of a dynamic team in a stressful environment.
  • Able to prioritize, and manage time efficiently.
  • Supervisory and problem-solving skills.
  • Detail-oriented.
  • Excellent skills in problem-solving and a results-oriented approach to HR management.
  • Excellent verbal and written communication skills.
  • Goal-oriented, organized team player.
  • Creative problem solver who thrives when presented with a challenge.
  • Encouraging to team and staff; able to mentor and lead.
  • Great “people-person” skills and professional attitude.
  • Excellent interpersonal relationship building and employee coaching skills.
  • Self-motivated, results-driven and excellent sense of organization.
  • Excellent interpersonal and negotiation skill.
  • Extremely flexible, and can cope with stressful situations.

 

  • Qualified candidates meeting the above requirements are requested to send an application comprising a detailed CV.,
  • Clearly mention the position you have applied for and the reference in the subject while submitting your application, to jobs@mdfound.org  latest by 14th Sep, 2023.

Application Remarks: 

  • Please do not apply unless you meet minimum application requirements, otherwise you will not be considered. Only short-listed candidates will be contacted. Shortlisted candidates may be required to sit for a test.
  • This job is for only Yemen National qualified candidates, regardless of disability, gender identity, marital status, race, color or ethnic and national origins.
  • The organization does not charge a fee at any stage of the recruitment process (application, interview meeting, processing or any other fees).
  • All selected candidates will be expected to adhere to sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination standards and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.